Asana is advanced project management tool that helps us streamline our workflow and keep track of our projects. It’s our home for collaborating on different tasks, projects, and workstreams, without getting bombarded by communication tools or roped into too many meetings.
When we use Asana to manage our work, we have multiple ways to organize our projects to fit the team's needs.
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To understand the basics of project management, please read our How we manage projects and tasks guide.
We use Asana to manage our Team and OKR related projects and tasks. It gives us a clear and simple overview what each team or project squad is working on and how it relates to our company goals.
Tasks are the basic units of work in Asana. Tasks can represent action items for you or a teammate to complete, one-off to-dos, repeated steps in a process, or they can even be used to store information. You can create tasks for yourself, assign them to others or a task someone else has created can assigned to you.
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Subtasks are used to break tasks into individual components, particularly if there are multiple contributors, due dates, or stages involved. Subtasks are a great way to capture the individual components of a multi-step process.
<aside> đź’ˇ Example: Writing a blog post might be one of your tasks. Doing research, writing the outline, and creating the first draft would be subtasks.
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Projects are an organized list of tasks. In an organization, projects are assigned to different teams. Projects help you plan goals, and are great places for your team to communicate about and visualize progress towards a goal.
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Milestones mark specific points in time along a project timeline in order to track major progress points that must be reached to achieve success. In Asana, they exist as a new task type. This means any task that's being tracked in a project can be turned into a milestone if we wanted to
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