Working in a distributed company means you have to be extra mindful of timezones. We use a tool called Clockwise that intelligently manages our calendars, finding the best time for everyone to meet and scheduling time to focus.
Clockwise's main features will empower you to:
Clockwise is quite easy to install - just add the browser extension that's available for Chrome, Safari and Firefox.
This will initiate an onboarding process where you will be able to enter your information and preferences, so Clockwise can do its magic!
Don't worry, you can change all your settings after the onboarding process!
Clockwise Quick Tutorial Video
To make Clockwise an effective tool to manage your calendar, we need to feed it with information on our working habits - working hours, meeting hours and breaks you need to take between consecutive meetings. You can access these options under Clockwise settings.
Setting preferences in Clockwise
Setting preferences in Clockwise
We suggest that you:
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In Clockwise, Focus Time is defined as at least 2 hours of uninterrupted time on your calendar that you can dedicate to working on your tasks and deep thinking.
When we are deciding on when our Focus Time will be applied on our calendars, we should:
1️⃣ Choose the time of the day when you prefer to have uninterrupted time for work. Pick times that work for your brain - some people do their best focused work in the mornings, some in the afternoons.
2️⃣ Choose how much Focus Time you would like to schedule per week.
3️⃣ Make yourself busy during Focus Time.